5 pieces of equipment needed in a good conference room

While a good conference room won't necessarily make or break a company or organisation, the right AV setup can significantly improve productivity, networking opportunities, and, ultimately, the bottom line.

But with so many options to choose from, it can be a little overwhelming trying to deduce just what your company or organisation needs for a good conference room. A little research and careful planning can make a world of difference in creating an environment conducive for work and meetings.

Conference rooms are more than a simple space to hold meetings or host clients. They're a hub for employees, clients and partners to come together for collaborative brainstorming sessions, and closing deals.

Without the right AV setup in your conference room, your company runs several risks:

Lowered productivity: Spending a few minutes every meeting fiddling with improperly working AV equipment adds up to lost time and lost money in the long run. Coupled with a break in everyone's concentration, poor conference room setups can make meetings more counterproductive than productive.

Greater chance for miscommunication: Static, fuzz, broken connections, and dropped calls cause miscommunication and misunderstanding that can lead to missed deals and lost contracts.

Consider these five pieces of AV equipment when creating an efficient conference room:

1. Audio equipment

The conference room serves as the spot where everyone comes together to exchange ideas, so being able to hear properly is paramount. If a meeting's attendants have trouble hearing a speaker, it can be bad for business. As the audio portion of the AV setup, a sound system is just as important as the visual component.

Microphones: This piece of equipment has evolved a long way in recent years. No longer do attendees need to be tethered to a single spot to speak directly into the microphone. For instance, the Biamp Tesira Beamtracking microphones let conference room attendees walk and pace around the room while as the microphone tracks and mixes conversations from around the room.

Loudspeakers: A computer's or phone's built-in speakers might suffice for a meeting of one or two people. However, once a meeting starts accumulating five or more attendees, loudspeakers are the way to go to ensure everyone can clearly hear what's being said.

2. Conferencing Capabilities

Modern-day unified communication devices are simple to use, yet high quality and cost effective. Employees and executives increasingly work remotely, travel, and telecommute. This means companies must have the right AV conferencing equipment to accommodate meetings with participants who might be scattered across the country or even the globe.

3. Good lighting

At first glance, you might not think lighting would qualify as AV equipment. Yet lighting plays a critical role in the visual aspects of a conference room.

In addition, a room's lighting can create a soothing ambiance specifically tailored to nurture productivity. Too much glaring bright light can be painful or distracting for some people, while insufficient lighting can make it difficult to read reports and can even lull people to sleep.

Good lighting is essential to a conducive conference space.

4. Wireless options

This entry is technically about something you don't need: the wires. While wires served their purpose for many frustrating years, modern-day conference room setups are much more streamlined and efficient without them. No longer do employees have to dig around under tables and desks tracing cords and seeking out the proper ports.

For instance, the HRT Huddle Hub allows employees to use their own devices to wirelessly send and receive presentations to monitors and screens.

5. Privacy

Although conference rooms are designed to be welcoming, that doesn't mean everyone in the world should hear what's happening in them. Trade secrets, business strategies, and insider information all require privacy to avoid corporate espionage and other unethical practices.

Secure, professional grade speech privacy and network encryption prevent nosy eavesdroppers from stealing your hard work. Sound masking, which uses an ambient sound to cover-up unwanted noises, also protects speech privacy while reducing distractions.

Jands delivers effective and reliable AV and lighting solutions for meeting rooms, boardrooms, huddle spaces and training areas. Click here to contact a Jands representative today for more information on best the corporate AV solution.